Types of Information Collected
When you browse through any Web site, certain information about your visit can be collected. We automatically collect and store the following type of information about your visit:
- Domain from which you access the Internet
- IP address (an IP address is a number that is automatically assigned to a computer when surfing the Web)
- Operating system and information about the browser used when visiting the site
- Date and time of your visit
- Pages you visited
- Address of the Web site that connected you to the ISB-CGC site (such as google.com or bing.com)
- Email address associated to your Google Account
- Name (as available in your Google Account profile)
We use this information to measure the number of visitors to our site and its various sections to help make our site more useful to visitors, and to provide security for controlled access data which can be accessed through our site.
How ISB-CGC Collects Information
ISB-CGC uses Google Analytics, Google Cloud Platform StackDriver Logging, and the ISB-CGC login process to collect the information in the bulleted list in the Types of Information Collected section above. Google Analytics and StackDriver gather information automatically and continuously. No Personally Identifiable Information (PII) is collected from these two systems. When you log in to our ISB-CGC site using your Google Account, and if you choose to do so when you link your Google Account to an eRA Commons account, we collect your email address and name as stored in your Google Account profile. ISB-CGC staff conducts analyses and reports on the aggregated data, and those reports are only available to the NCI and NIH.
ISB-CGC retains the data from Google Analytics, StackDriver, and the login process as long as needed to support the mission of the ISB-CGC website and the NCI.
The Office of Management and Budget Memo M-10-22, Guidance for Online Use of Web Measurement and Customization Technologies (link is external) allows Federal agencies to use session and persistent cookies.
When you visit any Web site, its server may generate a piece of text known as a "cookie" to place on your computer. The cookie allows the server to "remember" specific information about your visit while you are connected.
The cookie makes it easier for you to use the dynamic features of Web pages. Cookies from ISB-CGC pages only collect information about your browser’s visit to the site; they do not collect personal information about you.
There are two types of cookies, single session (temporary), and multi-session (persistent). Session cookies last only as long as your Web browser is open. Once you close your browser, the cookie disappears. Persistent cookies are stored on your computer for longer periods.
ISB-CGC uses session cookies for technical purposes such as to enable better navigation through our site. These cookies let our server know that you are continuing a visit to our site. The OMB Memo 10-22 Guidance defines our use of session cookies as "Usage Tier 1 — Single Session.” The policy says, "This tier encompasses any use of single session web measurement and customization technologies."
ISB-CGC uses persistent cookies to enable Google Analytics to differentiate between new and returning ISB-CGC visitors. Persistent cookies remain on your computer between visits to ISB-CGC until they expire. The OMB Memo 10-22 Guidance defines our use of persistent cookies as "Usage Tier 2 — Multi-session without Personally Identifiable Information (PII).” The policy says, "This tier encompasses any use of multi-session Web measurement and customization technologies when no PII is collected."
How Personal Information Is Protected
If you choose to log in to our site with your Google Account, we will receive your email address and name as listed in that account profile. We will maintain this information for security purposes only. We will safeguard the information you provide to us in accordance with the Privacy Act of 1974, as amended (5 U.S.C. Section 552a).
If ISB-CGC operates a record system designed to retrieve information about you in order to accomplish its mission, a Privacy Act Notification Statement should be prominently and conspicuously displayed on the public-facing website or form which asks you to provide personally identifiable information. The notice must address the following five criteria:
- ISB-CGC’s legal authorization to collect information about you
- Purpose of the information collection
- Routine uses for disclosure of information outside of ISB-CGC
- Whether the request made of you is voluntary or mandatory under law
- Effects of non-disclosure if you choose to not provide the requested information
Data Safeguarding and Privacy
ISB-CGC uses web measurement and customization technologies to help our Web sites function better for visitors and to better understand how the public uses the online resources we provide. All uses of web-based technologies comply with existing policies with respect to privacy and data safeguarding standards. Information Technology (IT) systems operated by ISB-CGC are assessed using Privacy Impact Assessments (PIAs) posted for public view on the Department of Health and Human Services (DHHS) Web site (link is external). ISB-CGC conducts and publishes a PIA for each use of a third-party website and application (TPWA) as they may have a different functionality or practice. TPWA PIAs are posted for public view on the DHHS Web site (link is external).
- Purpose of the web measurement and/or customization technology
- Usage tier, session type, and technology used
- Nature of the information collected
- Purpose and use of the information
- Whether and to whom the information will be disclosed
- Privacy safeguards applied to the information
- Data retention policy for the information
- Whether the technology is enabled by default or not and why
- Statement that opting-out still permits users to access comparable information or services
- Identities of all third-party vendors involved in the measurement and customization process
Data Retention and Access Limits
ISB-CGC will retain data collected using the following technologies long enough to achieve the specified objective for which they were collected. The data generated from these activities falls under the National Archives and Records Administration (NARA) General Records Schedule (GRS) 20-item IC 'Electronic Records,' and will be handled per the requirements of that schedule (link is external).